Built Environment – Smarter Transformation is administered and hosted by Edinburgh Napier University meaning that we are the same legal entity.
Edinburgh Napier University is therefore the Data Controller and both the University and Built Environment – Smarter Transformation are committed to preserving your privacy.
How we collect your personal data:
We may collect your personal data in the following ways:
We may collect the following information:
Purposes - we use your information to:
Special Category Personal Data (Article 9)
We may also collect and process special category data. This may be collected from information that you provide by filling in forms or for a service we are providing you. We collect this information to understand accessibility for event purposes and for equality and diversity monitoring in relation to our programme recruitment campaigns.
We may collect the following information:
Purpose - we collect your information to:
We will only collect, use and otherwise process your personal data when we have legal grounds for doing so. The common grounds will be:
Article 6(1)(e) – Processing is necessary for the performance of the University’s official authority as vested in the Data Controller by Scottish Statutory Instruments 1993 No.557 (S.76) as amended, that is, the provision of education, research, surveys, etc
Article 6(1)(b) – Necessary in order to take steps at the request of the data subject (prior to entering into a contract or, in this case, making an application to the University), including corresponding with you about your application and keeping you informed of further information related to your to the university.
Article 6(1)(c) – The University is required to comply with legislation and statutory obligations e.g. Student funding bodies and other government bodies and agencies.
Article 9(2)(g) – for reasons of substantial public interest as allowed under the Data Protection Act 2018 Schedule 1 Part 2 e.g. equality of opportunity or treatment, etc.
We may also occasionally rely on Article 6(1)(f) - Legitimate Interest, where the activity is not related to Article 6(1)(e) – Official Authority or alternatively, Article 6(1)(a) - Consent. Where we do so we will specifically tell you, for example:
You can withdraw your consent at any point by clicking on the ‘click here to unsubscribe’ link provided in our emails or by contacting us directly at firstname.lastname@example.org
As we want your experience of our website to be as informative and useful as possible, we provide a number of links to websites operated by third parties.
Please be aware that we do not have any control over third party websites and that such third party websites may send their own cookies to users, or otherwise collect data or solicit personal information.
We will retain your personal data for as long as we reasonably require in light of the purpose(s) for which we are holding it and all relevant legal, commercial and operational considerations.
As a Scottish Innovation Centre, we may have to comply with statutory retention periods as required by our funders, including the Scottish Funding Council, Scottish Enterprise and Highlands and Islands Enterprise.
Personal data is stored on our servers and will remain within the UK/EEA.
Built Environment – Smarter Transformation undertakes to process your information securely and will restrict access to employees, professional advisers, authorised agents and contractors, as necessary. We will only disclose your data to other external third parties where we are permitted to do so by Data Protection legislation or required to do so under another statutory or legal obligation e.g.
All individuals have a number of rights under data protection laws. However, they do not apply in all circumstances.
If you wish to exercise any of them, please email us (details provided below) and we will explain at that time if they are applicable or not.
We will inform you in writing following receipt of your written request and if necessary, seek additional information from you about your request, including proof of identity.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted online or through the website. Any transmission is at your own risk. Once we have received your information, we use strict procedures and security features to try to prevent unauthorised access.
Your personal information may also be stored on third party, cloud based solutions. Where this is the case, Built Environment – Smarter Transformation will ensure that the third party complies with GDPR when processing your data. Core systems are only accessible by Built Environment – Smarter Transformation staff and a small number of contractors for service practitioners.
Security measures in place at Built Environment – Smarter Transformation include:
Please help us keep our records updated by informing us of any changes to your e-mail address and other contact details.
Data Protection Officer
Built Environment – Smarter Transformation,
Unit 3B, Hamilton International Technology Park, 3 Watt Place